REXNORD
CODE OF BUSINESS CONDUCT AND ETHICS
Introduction
Purpose
This Code of Business Conduct and Ethics contains general
guidelines for conducting the business of the Company consistent with the
highest standards of business ethics, and is intended to qualify as a “code of
ethics” within the meaning of Section 406 of the Sarbanes-Oxley Act of 2002.
This Code applies to all of our directors, officers, employees and agents,
wherever they are located and whether they work for the Company on a full or
part-time basis.
Seeking Help and Information
This Code is not intended to be a comprehensive rulebook and
cannot address every given situation. If you are faced with a difficult business
decision that is not addressed in this Code, ask yourself the following
questions:
- Is it legal?
- Is it honest and fair?
- Is it in the best interests of the Company?
- How does this make me feel about myself and the
Company?
- Would I feel comfortable if an account of my
actions were published with my name in the newspaper?
If you still feel uncomfortable about a situation or have any
doubts about whether it is consistent with the Company’s high ethical standards,
seek assistance. We encourage you to contact your supervisor for help first. If
your supervisor cannot answer your question or if you do not feel comfortable
contacting your supervisor, contact the Legal Department.
Reporting Violations of the Code
All employees have a duty to report any known or suspected
violation of this Code, including any violation of laws, rules, regulations or
policies that apply to the Company. Reporting a known or suspected violation of
this Code by others should not be considered an act of disloyalty, but an action
to safeguard the reputation and integrity of the Company and its employees.
If you know of or suspect a violation of this Code, immediately
report the conduct to your supervisor. Your supervisor will contact the Legal
Department, which will work with you and your supervisor to investigate your
concern. If you do not feel comfortable reporting the conduct to your supervisor
or you do not get a satisfactory response, you may contact the Legal Department
directly. You may remain anonymous and will not be required to reveal your
identity in calls to the Legal Department, although providing your identity may
assist the Company in investigating your concern.
It is imperative that you adhere to this Code. Any employee who
violates this Code will be subject to appropriate discipline, including
potential termination of employment, based upon the facts and circumstances of
each particular situation. Furthermore, employees who violate the law or this
Code may expose themselves to substantial civil damages, criminal fines and
prison terms. The Company may also face substantial fines and penalties in such
situations, not to mention damage to the Company’s reputation and standing in
the community. In short, your conduct as an employee of the Company, if it does
not comply with the law or with this Code, can result in serious consequences
for both you and the Company.
Confidentiality and Policy Against Retaliation
All questions and reports of known or suspected violations of
the law or this Code will be treated with sensitivity and discretion. Your
supervisor, the Legal Department and the Company will protect your
confidentiality to the extent possible consistent with law and the Company’s
need to investigate your concern. The Company strictly prohibits retaliation
against an employee who, in good faith, seeks help or reports known or suspected
violations. Any reprisal or retaliation against an employee because the
employee, in good faith, sought help or filed a report will be subject to
disciplinary action, including potential termination of employment.
Conflicts of Interest
Identifying Conflicts of Interest
The Company respects the rights of employees to manage their
personal affairs and investments and does not wish to intrude upon their
personal lives. At the same time, employees should avoid any situation that may
involve a conflict between their personal interests and the interests of the
Company.
A conflict of interest occurs when an employee’s private
interest interferes, or appears to interfere, in any way with the interests of
the Company as a whole. You should actively avoid any private interest that may
influence your ability to act in the best interests of the Company or that makes
it difficult to perform your work objectively and effectively. It is difficult
to list all of the ways in which a conflict of interest may arise. However, the
following situations are cases of conflict of interest:
- Outside Employment. No employee may be
employed by, serve as a director of, or provide any services to a company
that is a customer, supplier or competitor of the Company.
- Financial Interests. No employee may have
a significant financial interest (ownership or otherwise) in any company
that is a customer, supplier or competitor of the Company. A “significant
financial interest” means (i) ownership of greater than 1% of the equity
of a customer, supplier or competitor or (ii) an investment in a customer,
supplier or competitor that represents more than 5% of the total assets of
the employee.
- Loans or Other Financial Transactions. No
employee may obtain loans or guarantees of personal obligations from, or
enter into any other personal financial transaction with, any company that
is a customer, supplier or competitor of the Company. This guideline does
not prohibit arms-length transactions with recognized banks or other
financial institutions.
- Service on Boards and Committees. No
employee should serve on a board of directors or trustees or on a
committee of any entity (whether profit or not-for-profit) whose interests
reasonably could be expected to conflict with those of the Company.
Employees must obtain prior approval from the Legal Department
before accepting any such board or committee position.
Disclosure of Conflicts of Interest
The Company requires that employees fully disclose any
situations that reasonably could be expected to give rise to a conflict of
interest. If you suspect that you have a conflict of interest, or something that
others could reasonably perceive as a conflict of interest, you must report it
immediately to your supervisor or the General Counsel. While such situations are
not automatically prohibited, they are not desirable and may only be waived by
an executive officer of the Company at the request and with the concurrence of
the General Counsel. Conflicts of interest of our directors, executive officers
or other principal officers may only be waived by our Board of Directors or the
appropriate committee of our Board of Directors and will be promptly disclosed
to the public.
BUSINESS OPPORTUNITIES
As an employee of the Company, you have an obligation to put the
interests of the Company ahead of your personal interests and to advance the
Company’s interests when the opportunity to do so arises. If you discover a
business opportunity that is in the Company’s line of business, you must first
present the business opportunity to the Company before pursuing the opportunity
in your individual capacity. No employee may use company property, information
or his or her position for personal gain, and no employee may compete with the
Company either directly or indirectly.
The Company requires that you fully disclose to your supervisor
the terms and conditions of each business opportunity covered by this Code that
you wish to pursue. Your supervisor will contact the Legal Department and
the appropriate management personnel to determine whether the Company wishes to
pursue the business opportunity. If the Company waives its right to pursue the
business opportunity, which must be authorized by an executive officer of the
Company with the concurrence of the General Counsel, you may pursue the business
opportunity on the same terms and conditions offered to the Company and
consistent with the other ethical guidelines set forth in this Code. Business
opportunities available to directors, executive officers and other principal
officers may only be waived by our Board of Directors or the appropriate
committee of our Board of Directors and will be promptly disclosed to the
public.
Confidential Information
Employees often have access to a variety of confidential
information while employed at the Company. Confidential information includes all
non-public information that might be of use to competitors, or harmful to the
Company or its customers, if disclosed. Employees have a duty to
safeguard all confidential information, except when disclosure is authorized or
legally mandated. An employee’s obligation to protect confidential information
continues after an employee leaves the Company. Unauthorized disclosure of
confidential information could cause competitive harm to the Company and could
result in legal liability to you and the Company.
Employees should not discuss Company business in the presence of
employees or others who do not have a right or need to know. In appropriate
circumstances, disclosure of confidential information may be authorized by your
supervisor or other appropriate Company personnel. Any outside requests for
Company information should only be handled by authorized persons. Any question
or concern regarding whether disclosure of Company information is legally
mandated should be promptly referred to the Legal Department.
As a result of the Company’s business relationships with
customers, suppliers and others, Company employees may also have access to and
be entrusted with confidential information of other companies. In these cases,
other companies’ confidential information must be afforded the same protection
as the Company’s confidential information.
COMPETITION AND FAIR DEALING
Relationships with Customers
Our business success depends upon our ability to foster lasting
customer relationships. Trust is the cornerstone of these relationships. To
build trust, the Company is committed to dealing with customers fairly, honestly
and with integrity. Specifically, you should keep the following guidelines in
mind when dealing with customers:
- Information we supply to customers should be
current, accurate, and complete to the best of our knowledge. Employees
should never deliberately misrepresent information to customers.
- Employees should not refuse to sell, service, or
maintain products the Company has produced simply because a customer is
buying products from another supplier.
- Customer entertainment should never exceed
reasonable and customary business practice. Employees should never provide
entertainment or other benefits that could be viewed as an inducement to
or a reward for, customer purchase decisions. Please see “Gifts and
Entertainment” below for additional guidelines in this area.
Relationships with Suppliers
The Company deals fairly and honestly with its suppliers. This
means that our relationships with suppliers are based on price, quality, service
and reputation. Employees dealing with suppliers must carefully guard their
objectivity. Specifically, no employee should accept or solicit any personal
benefit from a supplier or potential supplier that might compromise, or appear
to compromise, their objective assessment of the supplier’s products and
prices. Employees can give or accept promotional items of nominal value or
moderately scaled entertainment within the limits of responsible and customary
business practice. Please see “Gifts and Entertainment” below for additional
guidelines in this area.
Relationships with Competitors
The Company is committed to free and open competition in the
marketplace and throughout all business dealings. Employees must avoid all
actions that reasonably could be construed as being anti-competitive,
monopolistic or otherwise contrary to laws governing competitive practices in
the marketplace, including federal and state antitrust laws. This includes
misappropriation and/or misuse of a competitor’s confidential information,
tampering with a competitor’s products or making false statements about the
competitor’s business and business practices. For a further discussion of
appropriate and inappropriate business conduct with competitors, see “Compliance
with Antitrust Laws”.
GIFTS AND ENTERTAINMENT
The giving and receiving of gifts is a common business practice.
Appropriate business gifts and entertainment are welcome courtesies designed to
build relationships and understanding among business partners. However, gifts
and entertainment should never compromise, or appear to compromise, your ability
to make objective and fair business decisions.
It is your responsibility to use good judgment in this area. As
a general rule, you may give or receive gifts or entertainment to or from
customers or suppliers only if the gift or entertainment could not be viewed as
an inducement to or reward for any particular business decision. All gifts and
entertainment expenses must be properly accounted for on expense reports. The
following specific examples may be helpful:
- Meals and Entertainment. You may
occasionally accept or give meals, refreshments or other entertainment if:
- The items are of reasonable value;
- The purpose of the meeting or attendance at the
event is business related; and
- The expenses would be paid by the Company as a
reasonable business expense if not paid for by another party.
- Entertainment of reasonable value may include food and
tickets for sporting and cultural events if they are generally offered to
other customers, suppliers or vendors.
- Advertising and Promotional Materials. You
may occasionally accept or give advertising or promotional materials of
nominal value.
- Personal Gifts. You may accept or give
personal gifts of reasonable value that are related to recognized special
occasions such as a graduation, promotion, new job, wedding, retirement or
a holiday. A gift is also acceptable if it is based on a family or
personal relationship and unrelated to the business involved between the
individuals.
- Gifts Rewarding Service or Accomplishment.
You may accept a gift from a civic, charitable or religious organization
specifically related to your service or accomplishment.
If you conduct business in other countries, you must be
particularly careful that gifts and entertainment are not construed as bribes,
kickbacks or other improper payments. See the section below entitled “The
Foreign Corrupt Practices Act and Other Laws Governing Our Business” for a more
detailed discussion of our policies regarding giving or receiving gifts related
to business transactions in other countries.
You should make every effort to refuse or return a gift that is
beyond these permissible guidelines. If it would be inappropriate to refuse a
gift or you are unable to return a gift, you should promptly report the gift to
your supervisor. Your supervisor will bring the gift to the attention of the
Legal Department, which may require you to donate the gift to an appropriate
community organization. If you have any questions about whether it is
permissible to accept a gift or something else of value, contact your supervisor
or the Legal Department for additional guidance.
Note: Gifts and entertainment may not be offered or exchanged
under any circumstances to or with any employees of the federal, state or local
governments. If you have any questions about this policy, contact your
supervisor or the Legal Department for additional guidance. For a more
detailed discussion of special considerations applicable to dealing with the
federal, state and local governments, see the following section “Interactions
with the Government”.
INTERACTIONS WITH THE GOVERNMENT
The Company conducts business with the federal, state and local
governments and the governments of many other countries. The Company is
committed to conducting its business with all governments and their
representatives with the highest standards of business ethics and in compliance
with all applicable laws and regulations, including the special requirements
that apply to government contracts and government transactions. In your
interactions with the government, you should:
- Be forthright and candid at all times. No
employee should ever misstate or omit any material information from any
written or oral communication with the government.
- Exercise extreme care in maintaining records for
and allocating costs to government contracts. Costs incurred on one
government project must never be charged against another government
project.
- Never offer or exchange any gifts, gratuities or
favors with, or pay for meals, entertainment, travel or other similar
expenses for US Federal, State or Local government employees.
If your job responsibilities include interacting with the
government, you are expected to understand and comply with the special laws,
rules and regulations that apply to your job position. If any doubt exists about
whether a course of action is lawful, you should seek advice immediately from
your supervisor and the Legal Department.
PROTECTION AND USE OF COMPANY ASSETS
All employees should protect the Company’s assets and ensure
their efficient use for legitimate business purposes only. Theft, carelessness
and waste have a direct impact on the Company’s profitability. The use of the
funds or assets of the Company, whether for personal gain or not, for any
unlawful or improper purpose is strictly prohibited.
To ensure the protection and proper use of the Company’s assets,
each employee should:
- Exercise reasonable care to prevent theft, damage
or misuse of Company property.
- Promptly report the actual or suspected theft,
damage or misuse of Company property to a supervisor.
- Use the Company’s voicemail, e-mail and other
electronic communication systems for business-related purposes only and in
a manner that does not reflect negatively on the Company or its customers.
Never use these systems for unlawful or illicit purposes, such as for
gambling or to access pornography.
- Safeguard all electronic programs, data,
communications and written materials from inadvertent access by others.
- Use Company property only for legitimate business
purposes, as authorized in connection with your job responsibilities.
Employees should be aware that Company property includes all
data and communications transmitted or received to or by, or contained in, the
Company’s electronic or telephonic systems or by written media. Employees and
other users of this property have no expectation of privacy with respect to
these communications and data. To the extent permitted by law, the Company
has the ability, and reserves the right, to monitor all electronic and
telephonic communication.
COMPANY RECORDS
Accurate and reliable records are crucial to our business. Our
records are the basis of our earnings statements, financial reports and other
disclosures to the public. In addition, our records are the source of essential
data that guides business decision-making and strategic planning. Company
records include payroll, timecards, travel and expense reports, e-mails,
accounting and financial data, measurement and performance records, electronic
data files and all other records maintained in the ordinary course of our
business.
All Company records must be complete, accurate and reliable in
all material respects. There is never a reason to make false or misleading
entries. In addition, undisclosed or unrecorded funds, payments or receipts are
strictly prohibited. You are responsible for understanding and complying with
our record keeping policy. Ask your supervisor if you have any questions.
ACCURACY OF FINANCIAL REPORTS AND OTHER PUBLIC COMMUNICATIONS
Because we have publicly registered debt, we are a public
company and have decided to voluntarily report our financial results and a great
deal of financial and other information about our business to the public and the
Securities and Exchange Commission. As a result, we are subject to various
securities laws and regulations. It is our policy to promptly disclose accurate
and complete information regarding the Company’s business, financial condition
and results of operations. Inaccurate, incomplete or untimely reporting will not
be tolerated and can severely damage the Company and cause legal liability.
Employees should be on guard for, and promptly report, evidence
of improper financial reporting. Examples of suspicious activities that should
be reported include:
- Financial results that seem inconsistent with the
performance of underlying business transactions;
- Inaccurate Company records, such as overstated
expense reports, or erroneous time sheets or invoices;
- Transactions that do not seem to have a good
business purpose; and
- Requests to circumvent ordinary review and
approval procedures.
The Company’s senior financial officers and other employees
working in the Finance Department have a special responsibility to ensure that
all of our financial disclosures are full, fair, accurate, timely and
understandable. Such employees must understand and strictly comply with
generally accepted accounting principles as adopted by the Company and all
standards, laws and regulations for accounting and financial reporting of
transactions, estimates and forecasts.
POLITICAL CONTRIBUTIONS AND ACTIVITIES
The Company encourages its employees to participate in the
political process as individuals and on their own time. However, federal and
state contribution and lobbying laws severely limit the contributions the
Company can make to political parties or candidates. It is Company policy that
Company funds or assets shall not be used to make a political
contribution to any political party or candidate.
The following guidelines are intended to ensure that any
political activity you pursue complies with this policy:
- Contribution of Funds. You may contribute
your personal funds to political parties or candidates. The Company will
not reimburse you for personal political contributions.
- Volunteer Activities. You may participate
in volunteer political activities during non-work time. You may not
participate in political activities during working hours.
- Use of Company Facilities. The Company’s
facilities may not be used for political activities (including fundraisers
or other activities related to running for office). The Company may make
its facilities available for limited political functions, including
speeches by government officials and political candidates, with the
approval of the Legal Department.
- Use of Company Name. When you participate
in political affairs, you should be careful to make it clear that your
views and actions are your own, and not made on behalf of the Company. For
instance, Company letterhead should not be used to send out personal
letters in connection with political activities.
These guidelines are intended to ensure that any political
activity you pursue is done voluntarily and on your own resources and time.
Please contact the Legal Department if you have any questions about this policy.
Compliance with Laws and Regulations
Each employee has an obligation to comply with the laws of the
cities, states and countries in which the Company operates. We will not tolerate
any activity that violates any laws, rules or regulations applicable to the
Company. This includes, without limitation, laws covering commercial bribery and
kickbacks, copyrights, trademarks and trade secrets, information privacy,
illegal political contributions, antitrust prohibitions, foreign corrupt
practices, offering or receiving gratuities, environmental hazards, employment
discrimination or harassment, occupational health and safety, false or
misleading financial information or misuse of corporate assets. You are expected
to understand and comply with all laws, rules and regulations that apply to your
job position. If any doubt exists about whether a course of action is lawful,
you should seek advice immediately from your supervisor and the Legal
Department.
Compliance with Antitrust Laws
Antitrust laws of the U.S. and other countries are designed to
protect consumers and competitors against unfair business practices and to
promote and preserve competition. Our policy is to compete vigorously and
ethically while complying with all antitrust, monopoly, competition or cartel
laws in all countries, states or localities in which the Company conducts
business.
Actions that Violate U.S. Antitrust Laws
In general, U.S. antitrust laws forbid agreements or actions “in
restraint of trade.” All employees should be familiar with the general
principles of the U.S. antitrust laws. The following is a summary of actions
that are clear violations of U.S. antitrust laws:
- Price Fixing. The Company may not agree or
collude with its competitors to raise, lower or stabilize prices or any
element of price, including discounts and credit terms. In addition, the
Company may not set the prices at which customers resell the Company’s
products.
- Limitation of Supply. The Company may not
agree or collude with its competitors to limit its production or restrict
the supply of its services.
- Allocation of Business. The Company may
not agree or collude with its competitors to divide or allocate markets,
territories or customers.
- Boycott. The Company may not agree or
collude with its competitors to refuse to sell or purchase products from
third parties. In addition, the Company may not prevent a customer from
purchasing or using non-Company products or services.
- Tying. The Company may not require a
customer to purchase a product that it does not want as a condition to the
sale of a different product that the customer does wish to purchase.
Meetings with Competitors
Employees should exercise extreme caution in meetings with
competitors. Any meeting with a competitor may give rise to the appearance of
impropriety. You should always try to meet with competitors in a closely
monitored, controlled environment for a limited period of time. The contents of
your meeting should be fully documented with a copy provided to the Legal
Department. Specifically, you should avoid any communications with a competitor
regarding:
- Prices
- Costs
- Market share
- Allocation of sales territories
- Profits and profit margins
- Supplier’s terms and conditions
- Product or service offerings
- Terms and conditions of sale
- Production facilities or capabilities
- Bids for a particular contract or program
- Selection, retention or quality of customers
- Distribution methods or channels
Professional Organizations and Trade Associations
Employees should be cautious when attending meetings of
professional organizations and trade associations at which competitors are
present. Attending meetings of professional organizations and trade associations
is both legal and proper, if such meetings have a legitimate business purpose.
At such meetings, you must not discuss pricing policy or other competitive
terms, plans for new or expanded facilities or any other proprietary,
competitively sensitive information.
Seeking Help
Violations of antitrust laws carry severe consequences and may
expose the Company and employees to substantial civil damages, criminal fines
and, in the case of individuals, prison terms. Whenever any doubt exists as to
the legality of a particular action or arrangement, it is your responsibility to
contact the Legal Department promptly for assistance, approval and review.
PUBLIC COMMUNICATIONS AND REGULATION FD
Public Communications Generally
The Company places a high value on its credibility and
reputation in the community. What is written or said about the Company in the
news media and investment community directly impacts our reputation, positively
or negatively. It is our policy to provide timely, accurate and complete
information in response to public requests (media, analysts, etc.), consistent
with our obligations to maintain the confidentiality of competitive and
proprietary information and to prevent selective disclosure of market-sensitive
financial data. To ensure compliance with this policy, all news media or other
public requests for information regarding the Company should be directed to the
Company’s VP of Communications.
Compliance with Regulation FD
In connection with its public communications, the Company is
required to comply with a rule under the federal securities laws referred to as
Regulation FD (which stands for “fair disclosure”). Regulation FD provides that,
when we disclose material, non-public information about the Company to
securities market professionals or securityholders (where it is reasonably
foreseeable that the securityholders will trade on the information); we must
also disclose the information to the public. “Securities market professionals”
generally include analysts, institutional investors and other investment
advisors.
To ensure compliance with Regulation FD, we have designated the
following officials as “Company Spokespersons:”
- Chief Executive Officer
- Chief Financial Officer
Only Company Spokespersons are authorized to disclose
information about the Company in response to requests from securities market
professionals or stockholders. If you receive a request for information from any
securities market professionals or securityholders, promptly contact the Chief
Financial Officer to coordinate a response to such request.
Company employees who regularly interact with securities market
professionals are specifically covered by Regulation FD and have a special
responsibility to understand and comply with Regulation FD. Contact the Legal
Department if you have any questions about the scope or application of
Regulation FD.
THE FOREIGN CORRUPT PRACTICES ACT
The Foreign Corrupt Practices Act (the “FCPA”) prohibits the
Company and its employees and agents from offering or giving money or any other
item of value to win or retain business or to influence any act or decision of
any governmental official, political party, candidate for political office or
official of a public international organization. Stated more concisely, the FCPA
prohibits the payment of bribes, kickback or other inducements to foreign
officials. This prohibition also extends to payments to a sales representative
or agent if there is reason to believe that the payment will be used indirectly
for a prohibited payment to foreign officials. Violation of the FCPA is a crime
that can result in severe fines and criminal penalties, as well as disciplinary
action by the Company, up to and including termination of employment.
Certain small facilitation payments to foreign officials may be
permissible under the FCPA if customary in the country or locality and intended
to secure routine governmental action. Governmental action is “routine” if it is
ordinarily and commonly performed by a foreign official and does not involve the
exercise of discretion. For instance, “routine” functions would include setting
up a telephone line or expediting a shipment through customs. To ensure legal
compliance, all facilitation payments must receive prior written approval from
the Legal Department and must be clearly and accurately reported as a business
expense.
ANTI-BOYCOTT AND OTHER LAWS GOVERNING OUR BUSINESS
The Company’s business is subject to various U.S. and
international trade control regulations, including licensing, shipping
documentation, import documentation and reporting and record retention
requirements. To ensure compliance, all shipments of product, software and
technology must be cleared through the appropriate personnel at the originating
facility or location. This requirement also applies to all samples, products,
documents or data that are going to be hand carried during foreign travel.
Employees with significant responsibilities in our international
business units have an additional responsibility to understand and comply with
such applicable laws. These employees are expected to have a working knowledge
of the laws and regulations applicable to their job positions. Questions and
requests for assistance should be directed to the Legal Department.
The Company is also subject to U.S. anti-boycott laws and
regulations, which prevent U.S. companies and certain of their subsidiaries from
taking action in support of a boycott imposed by a foreign country upon a nation
that is friendly with the United States. Boycott laws often change and must be
closely monitored. Employees should not rely on our foreign representatives or
agents to determine what constitutes compliance with U.S. law. To ensure
compliance, any boycott issue must be referred to the Legal Department.
ENVIRONMENT, HEALTH AND SAFETY
The Company is committed to providing a safe and healthy working
environment for its employees and to avoiding adverse impact and injury to the
environment and the communities in which we do business. Company employees must
comply with all applicable environmental, health and safety laws, regulations
and Company standards. It is your responsibility to understand and comply with
the laws, regulations and policies that are relevant to your job. Failure to
comply with environmental, health and safety laws and regulations can result in
civil and criminal liability against you and the Company, as well as
disciplinary action by the Company, up to and including termination of
employment. You should contact the Legal Department if you have any questions
about the laws, regulations and policies that apply to you.
Environment
All Company employees should strive to conserve resources and
reduce waste and emissions through recycling and other energy conservation
measures. You have a responsibility to promptly report any known or suspected
violations of environmental laws or any events that may result in a discharge or
emission of hazardous materials. Employees whose jobs involve manufacturing have
a special responsibility to safeguard the environment. Such employees should be
particularly alert to the storage, disposal and transportation of waste, and
handling of toxic materials and emissions into the land, water or air. These
environmental standards must be complied with, as a matter of Company policy,
even if there is no legal requirement in your location which legally compels
such compliance.
Health and Safety
Numerous laws and regulations cover employee health and safety.
The Company is committed not only to comply with all relevant health and safety
laws, but also to conduct business in a manner that protects the safety of its
employees. All employees are required to comply with all applicable health and
safety laws, regulations and policies relevant to their jobs. If you have a
concern about unsafe conditions or tasks that present a risk of injury to you,
please report these concerns immediately to your supervisor or the Human
Resources Department.
EMPLOYMENT PRACTICES
The Company pursues fair employment practices in every aspect of
its business. The following is intended to be a summary of our employment
policies and procedures. Copies of our detailed policies are available from your
Human Resources Department. Company employees must comply with all applicable
labor and employment laws. It is your responsibility to understand and comply
with the laws, regulations and policies that are relevant to your job. Failure
to comply with labor and employment laws can result in civil and criminal
liability against you and the Company, as well as disciplinary action by the
Company, up to and including termination of employment. You should contact the
Legal Department or the Human Resources Department if you have any questions
about the laws, regulations and policies that apply to you.
Harassment and Discrimination
The Company is committed to providing equal opportunity and fair
treatment to all individuals on the basis of merit, without discrimination
because of race, color, religion, national origin, sex, sexual orientation, age,
disability, veteran status or other characteristic protected by law. The Company
prohibits harassment in any form, whether physical or verbal and whether
committed by supervisors, non-supervisory personnel or non-employees. Harassment
may include, but is not limited to, offensive sexual flirtations, unwanted
sexual advances or propositions, verbal abuse, sexually or racially degrading
words, or the display in the workplace of sexually suggestive objects or
pictures.
If you have any complaints about discrimination or harassment,
report such conduct to your supervisor or your Human Resources Department. All
complaints will be treated with sensitivity and discretion. Your supervisor, the
Human Resources Department and the Company will protect your confidentiality to
the extent possible, consistent with law and the Company’s need to investigate
your concern. Where our investigation uncovers harassment or discrimination, we
will take prompt corrective action, which may include disciplinary action by the
Company, up to and including termination of employment. The Company strictly
prohibits retaliation against an employee who, in good faith, files a compliant.
Any member of management who has reason to believe that an
employee has been the victim of harassment or discrimination or who receives a
report of alleged harassment or discrimination is required to report it to the
Human Resources Department immediately.
Alcohol and Drugs
The Company is committed to maintaining a drug-free work place.
All Company employees must comply strictly with Company policies regarding the
abuse of alcohol and the possession, sale and use of illegal substances.
Drinking alcoholic beverages is prohibited while on duty or on the premises of
the Company, except at specified Company-sanctioned events. Possessing, using,
selling or offering illegal drugs and other controlled substances is prohibited
under all circumstances while on duty or on the premises of the Company.
Likewise, you are prohibited from reporting for work, or driving a Company
vehicle or any vehicle on Company business, while under the influence of alcohol
or any illegal drug or controlled substance.
Violence Prevention and Weapons
The safety and security of Company employees is vitally
important. The Company will not tolerate violence or threats of violence in, or
related to, the workplace. Employees who experience, witness or otherwise become
aware of a violent or potentially violent situation that occurs on the Company’s
property or affects the Company’s business must immediately report the situation
to their supervisor or the Human Resources Department.
The Company does not permit any individual to have weapons of
any kind in Company property or vehicles, while on the job or off-site while on
Company business. This is true even if you have obtained legal permits to carry
weapons.
CONCLUSION
This Code of Business Conduct and Ethics contains general
guidelines for conducting the business of the Company consistent with the
highest standards of business ethics. If you have any questions about these
guidelines, please contact your supervisor or the Legal Department. We expect
all Company employees, regardless of their level or location, to adhere to these
standards. Each employee is separately responsible for his or her actions.
Conduct that violates the law or this Code cannot be justified by claiming that
it was ordered by a supervisor or someone in higher management. If you engage in
conduct prohibited by the law or this Code, you will be deemed to have acted
outside the scope of your employment. Such conduct will subject you to
disciplinary action, including possibly termination of employment.
Note: This Code is not to be construed as a contract of
employment or a guarantee of continuing Company policy. The Company reserves the
right to amend, supplement or discontinue this Code without prior notice, at any
time.
|